|CAA Extension of validity EASA licences, ratings, privileges, endorsements etc.|
The CAA have published ORS4 1385 (formerly ORS4 1374 which is superseded) which deals with the extension of validity and other time periods for EASA licences, ratings, privileges, endorsements and medical certificates of aeroplane and helicopter pilots, instructors and examiners.
Note these differences from ORS4 No 1374:
- The words ‘[...] and where normal revalidation facilities are not available [...]’ in para 1 have been deleted. This has particular significance for AMEs who had previously claimed that the validity extension alleviation was unavailable if they were open to conduct revalidations, which was incorrect.
- Note 1 now includes a second sentence, which states ‘This exemption does not preclude the revalidation of licences, ratings or medical certificates so long as the participants do not breach legal prohibitions on non-essential activities, Government COVID-19 public health guidance, CAA guidance and they can be carried out safely.’
- The Temporary Certificate Extending Validity of Licence Privileges is now Form SRG1100F. Currently Version 1 of this form refers to ORS4 No.1374 rather than 1385 - AOPA have brought this to the attention of the CAA.
- The CAA has that pilots who have already extended validities under ORS4 No.1374 do not need to resubmit anything; their licences will remain valid no matter whether ORS4 No.1374 or ORS4 No. 1385 entries have been made.
You should read the document fully and ensure a complete understanding of the official document and not rely on the extract below. Pay attention to "Recording of extension of privileges":
The CAA exempts all aeroplane and helicopter pilots, instructors and examiners, for whom the CAA is the Competent Authority from the validity and other time periods of licences, ratings, privileges, endorsements and certificates issued in accordance with Annex I (Part-FCL) and Annex IV (Part-MED) to Commission Regulation (EU) No 1178/2011 detailed below and subject to any conditions specified.
This Exemption is not applicable to pilots involved in operations subject to the organisation being required to hold a National Air Operator’s Certificate, Police Air Operator’s Certificate or required to comply with Part-ORO of Commission Regulation (EU) No 965/2012(EASA Air Operations), who are subject to the General Exemptions applied by Official Records Series 4 No.1383 and 1384.
Relevant aeroplane and helicopter pilots, instructors and examiners are exempted from the standard validity or other time periods of any of the following that expire on or after 16 March 2020 and before 31 October 2020, which may be extended until the end of the validity period of this Exemption: 7 April 2020 until 22 November 2020, both dates inclusive, unless previously revoked:
(a) class ratings, type ratings and instrument ratings, including the instrument rating (restricted), endorsed in Part-FCL pilot licences;
(b) mountain ratings;
(c) Part-MED medical certificates;
(d) Part-FCL instructor and examiner certificates;
(e) language proficiency endorsements in accordance with FCL.055;
(f) recommendations for taking theoretical knowledge examinations, issued by a DTO or by an ATO in accordance with FCL.025(a)(3);
(g) theoretical knowledge examinations for the purpose of licence issue as per (c)(1) and (c)(2) of FCL.025;
(h) the time periods specified in FCL.725(c) with regard to the following:
(i) the 6 month time period between the commencement of the type rating training course and the pass of the skill test;and
(ii) the 6 month time period between the pass of the skill test and the application for the issue of the class or type rating;
(i) the time period specified in any of the following, provided that the regular time period ends during the validity period of this Exemption:(i)FCL.055(c)(1) and (2)(Language Proficiency);
(iv)Part-FCL Appendix 3 Section H(1) (ATP Modular Course –Helicopters);
(v)FCL.810(a)(1) and (b)(2) (Night Rating);
(vii)FCL.825(c)and (g) (En Route Instrument Rating);and
(j) the time period specified in the following is extended as follows:
(i) the last 32 months for FCL.140.A(a) (LAPL(A) recency) and FCL.805(e) (towing rating recency);and
(ii) the last 20 months for FCL.140.H (LAPL(H) recency);
The conditions mentioned are:
(a) Holders of class ratings, type ratings, instrument ratings, mountain ratings or language proficiency endorsements benefiting from this Exemption shall comply with all of the following:
(i) hold or held on 16 March 2020 a valid relevant rating and, if applicable, a valid language proficiency endorsement;
(ii) during the validity period of this Exemption, have received a briefing from an instructor who holds relevant instructional privileges in order to refresh the required level of theoretical knowledge to safely operate the applicable class or type and to safely carry out the relevant manoeuvres and procedures, as applicable. That briefing shall be based on the content of the appropriate Examiner Report form for the rating and include class or type specific abnormal and emergency procedures, as appropriate. The briefing may be carried out remotely.
b) Upon successful completion of the briefing the new expiry date of the relevant rating and, if applicable, the language proficiency endorsement, shall be recorded in the normal way appropriate to the licence held. This should be:
(i) endorsement of the licence of the pilot by one of the following:
(1) an instructor holding an appropriate Instructor Certificate in accordance with FCL 945 privileges(for SEP /TMG only);
(2) an examiner acting in accordance with FCL.1030; or
(3) exceptionally,by the CAA.
(ii) for LAPL holders only, the endorsement of the personal pilot logbook of the pilot by the instructor.The endorsement may be carried out remotely.
(c) Instructors and examiner certificate holders benefiting from this exemption shall hold a valid instructor and, if applicable, a valid examiner certificate. The new expiry date of the certificate shall be endorsed in the licence or certificate of the pilot, either by an examiner acting in accordance with FCL.1030, or exceptionally the CAA as applicable. The endorsement may be carried out remotely.
(d) Applicants for a licence, rating or certificate benefiting from this exemption shall have received additional training, if deemed necessary by the ATO or the DTO. This shall be recorded in the individuals training records.
(e) Holders of LAPL licences benefitting from this Exemption shall, during the validity period of this Exemption, have received a briefing from an instructor who holds relevant instructional privileges in order to refresh the required level of theoretical knowledge to safely operate the applicable aircraft and to carry out the relevant manoeuvres and procedures, as applicable. That briefing shall be based on the content of the appropriate Examiner Report form for the licence proficiency check and include specific abnormal and emergency procedures, as appropriate to the endorsement(s) on the licence,as well as to the relevant kind of privileges, as applicable.The briefing may be carried out remotely. On completion the instructor shall endorse the personal pilot log book of the pilot, or the endorsement may be carried out remotely.
(f) Part-MED medical certificate holders must not have experienced a reduction in medical fitness in accordance with MED.A.020;
(g) Part-MED medical certificate holders who are under additional medical surveillance (e.g. by their AME or the CAA) should continue to comply with the specified requirements (e.g. provision of reports) imposed by their AME or the CAA. Failure to do so may invalidate their medical certificate and/or the applicability of this exemption to them. If difficulties arise the certificate holder should contact their AME who may need to be advised by the CAA.
Recording of extension of privileges:
(a) Licence holders: Recording the extension of the validity period of the rating privileges for licence holders is to be inserted on the Certificate of Revalidation page of the licence, the Rating Certificate Endorsement to show the relevant endorsement as would normally be entered. At the Date of Rating Test and/or Date of IR Test as applicable, enter ‘CAA ORS4 No. 1385’, at ‘Valid’ enter the new expiry date as permitted by this exemption, the Examiner’s Certificate Number and Examiner’s Certificate and signed entries will be completed as normal.
(b) Examiner certificate holders: Recording the extension of the validity period of privileges for examiner certificate holders, the authorised person is to enter on the Examiner’s Certificate ‘Extended to DD/MM/YYYY as permitted by CAA ORS4 No. 1385’stating their Examiner’s Certificate Number and signed.
(c) LAPL holders: When endorsing a personal pilot log book, the instructor or examiner should enter date and details of the briefing in the ‘other’ column together with their Instructor or Examiner Certificate Number.
(d) Where the licence or log book endorsement is carried out remotely, the instructor or examiner shall provide the pilot with a Temporary Certificate Extending Validity of Licence Privileges (Form SRG 1100-Ops-ORS4 1373). This may be done electronically or by post and the pilot shall carry a hard copy of the temporary certificate with their licence.
(e) To demonstrate compliance with Part MED aircrew should carry their (expired) medical certificate and a copy of the exemption notice as part of their licence.