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Coronavirus - Validity Periods for Licences, Ratings, Certificates, etc.

The sources of information for this checking tool are:

ORS4 1408 Covid-19 Outbreak: Extension of Validity Periods for Medical Certificates of Aircrew, Cabin Crew and Air Traffic Controllers (This exemption replaces the medical elements of exemptions previously published in ORS4 Numbers 1381, 1383, 1384 and 1385.) A copy of ORS4 1408 should be carried if using this exemption.

ORS4 1409 Covid-19 –Outbreak: Extension of Validity and other Time Periods for Licences, Ratings, Privileges, Endorsements and Certificates of Balloon and Sailplane Pilots, Instructors and Examiners (This exemption supersedes Official Record Series 4 No. 1381which is revoked)

ORS4 1410 Covid-19 Outbreak: Extension of Validity Periods for Licences, Ratings and Certificates of Aircrew, Instructors, Examiners, Aircraft Maintenance Licence Holders and Air Traffic Controllers (This exemption supersedes Official Record Series 4 No. 1383, which is revoked).

ORS4 1411 Covid-19 Outbreak: Extension of Validity Periods for Licences, Ratings,Certificates and Training and Checking of Aircrew and Crew Operating under a UK National or Police Air Operator’s Certificate (This exemption supersedes Official Record Series 4 No. 1384, which is revoked).

ORS4 1412 Covid-19 –Outbreak: Extension of Validity and other Time Periods for EASA Licences, Ratings, Privileges, Endorsements and Certificates of Aeroplane and Helicopter Pilots, Instructors and Examiners Conducting Flying Operations other than within an Organisation Holding a National Air Operator’s Certificate, Police Air Operator’s Certificate or Required to Comply with Part-ORO (This exemption supersedes Official Record Series 4, No. 1385, which is revoked).

ORS4 1413 Covid-19 Outbreak: Extension of Validity Periods for Medical Certificates of Pilots holding a United Kingdom licence (This exemption replaces the medical elements of exemptions previously published in ORS4 Numbers1378 and 1382).

ORS4 1414 COVID-19 Outbreak:Extension of Validity Periods for National Licences, Ratings and Certificates of Flight Crew (This exemption supersedes Official Record Series 4 No. 1378, which is revoked).

ORS4 1415 Covid-19 –Outbreak: Extension of Validity and other Time Periods for UK National Licences, Ratings, Privileges, Endorsements and Certificates of Balloon Pilots, Instructors and Examiners (This exemption supersedes Official Record Series 4 No. 1382, which is revoked).

As relevant.

No exemption precludes the revalidation of licences, ratings or medical certificates so long as the participants do not breach legal prohibitions on non-essential activities, Government COVID-19 public health guidance, CAA guidance and they can be carried out safely.

This tool is designed for you to cut through the reams of Regulatory Information Notices and check how they apply to you.

To simplify it and for clarity we have set this tool up so that you can check each item of interest properly.

The current extensions and exemptions published are only applicable:

For EASA ratings or certificates that expire between 16 March 2020 and 23:59 on 31 October 2020.

For UK National ratings or certificates that expire between 16 March 2020 and 23:59 on 31 July 2020.

It is not applicable to pilots involved in operations requiring a National Air Operators Certificate or compliance with Part-ORO.

You cannot legally fly unless your ratings AND medical certificate are valid. If either have expired you MUST meet all conditional requirements before flight.

CAA Official Record Series 4 1408 to 1415, as relevant, is the source of information for this checking tool.

This  exemption does  not  preclude  the  revalidation  of  licences,  ratings  or  medical  certificates  so  long  as  the participants  do  not  breach  legal  prohibitions  on non-essential  activities,  Government  COVID-19 public health guidance, CAA guidance and they can be carried out safely.

EASA ratings may be extended up to and including 22 November 2020.

You hold or held on 16 March 2020 a valid rating and language proficiency endorsement.
By 22 November 2020 you must have received a briefing from an Instructor or Examiner with relevant privileges
The briefing should be based on the appropriate Examiner Report form for the rating. (You can find these on the CAA Website)
The briefing may be carried out remotely.
Upon successful completion of the briefing the new expiry date of the rating, and language proficiency if relevant, must be recorded as normal, by an Instructor or Examiner qualified to do so or, exceptionally, by the CAA.

You hold or held on 16 March 2020 a valid English language proficiency endorsement other than Level 6 (Expert).
By 22 November 2020 you must have received a briefing from an Instructor or Examiner with relevant privileges
The briefing should be based on the appropriate Examiner Report form for the rating. (You can find these on the CAA Website)
The briefing may be carried out remotely.
Upon successful completion of the briefing the new expiry date of the rating, and language proficiency if relevant, must be recorded as normal, by an Instructor or Examiner qualified to do so or, exceptionally, by the CAA.

If your Certificate expires between 16 March 2020 and 31 October 2020 inclusive the expiry date may be extended to 22 November 2020.
The new expiry date should be endorsed in your licence or certificate either by an Examiner acting in accordance with Part-FCL 1030 or, exceptionally, by the CAA.
The endorsement may be carried out remotely.
Where the endorsement is carried out remotely the Examiner should provide you with a Temporary Certificate using Forms SRG 1100 or 1100A.
The Temporary Certificate may be emailed or posted to you.
You must carry a hard copy of the Temporary Certificate with your licence.
Recording the extension for Examiner Certificate holders, the authorised person is to enter "Extended to DD/MM/YYYY as permitted by CAA ORS4 No. 1410" and their Examiner's Certificate Number and sign.

You hold or held on 16 March 2020 a valid Mountain rating and language proficiency endorsement.
By 22 November 2020 you must have received a briefing from an Instructor or Examiner with relevant privileges
The briefing should be based on the appropriate Examiner Report form for the rating. (You can find these on the CAA Website)
The briefing may be carried out remotely.
Upon successful completion of the briefing the new expiry date of the rating, and language proficiency if relevant, must be recorded as normal, by an Instructor or Examiner qualified to do so or, exceptionally, by the CAA.

You hold or held on 16 March 2020 a valid Towing rating and language proficiency endorsement.
By 22 November 2020 you must have received a briefing from an Instructor or Examiner with relevant privileges
The briefing should be based on the appropriate Examiner Report form for the rating. (You can find these on the CAA Website)
The briefing may be carried out remotely.
Upon successful completion of the briefing the new expiry date of the rating, and language proficiency if relevant, must be recorded as normal, by an Instructor or Examiner qualified to do so or, exceptionally, by the CAA.

On 16 March 2020 you met the recency requirements at that time and had a language proficiency endorsement.
By 22 November 2020 you must have received a briefing from an instructor with relevant privileges
The briefing should be based on the appropriate Examiner Report form for the rating. (You can find these on the CAA Website)
The briefing may be carried out remotely.
Upon successful completion of the briefing the Instructor or Examiner shall endorse your pilot logbook.
The endorsement may be carried out remotely (see below)

The extension to the validity period is to be recorded on the Certificate of Revalidation page.
The Date of Rating Test/IR Test should be entered as "CAA ORS4 No. 1410"
"Valid Until" should be 22 November 2020
Other entries are completed as normal
If the briefing has been conducted remotely the Instructor/Examiner should provide a Temporary Certificate using Forms SRG 1100 or SRG 1100A
The Temporary Certificate may be sent by email or post.
You must carry a hard copy of the Temporary Certificate with your licence.

If your Part-MED Class 1 or Class 2 medical certificate has an expiry date between 16 March 2020 and 31 October 2020 inclusive it may be extended to 22 November 2020.

If your Part-MED certificate expires between 1 September 2020 and 22 November 2020 it may now be extended by 45 days or until 31 Dec 2020, whichever the sooner.

For LAPL(A) Rating the time period for recency is extended to the last 32 Months
For LAPL(H) the time period for recency is extended to the last 20 months

The Instructor or Examiner should endorse your pilot log book entering the date and details of the briefing in the "other" column together with their Certificate Number and signature
If the briefing has been conducted remotely the Instructor/Examiner should provide a Temporary Certificate using Forms SRG 1100 or SRG 1100A
The Temporary Certificate may be sent by email or post.
You must carry a hard copy of the Temporary Certificate with your licence.

You must not have experienced a reduction in medical fitness.
If you are under additional medical surveillance you should continue with the specified by your AME or CAA.
You should carry your expired medical certificate and a copy of ORS4 1408 with your licence

If you hold a Part-FCL PPL and your Part-MED medical has a later LAPL expiry date then you may fly with LAPL privileges until that date and there is no need to advise the CAA.
Note that LAPL privileges exclude the use of any Instrument Rating.

CAA ORS4 1409 makes provisions for extensions to the time periods specified for TK exams that expire between 16 March 2020 and 31 October 2020 inclusive to 23:59 on 22 November 2020:

Recommendations for taking TK exams issued by a DTO or ATO in accordance with Part-FCL 025 which is normally valid for 12 months.

TK exams for the purpose of licence issue:

LAPL, PPL, Sailplane, Balloon Pilot - Normally valid for 24 months

CPL, IR, EIR - Normally valid for 36 months

The periods above are counted from the day you pass the TK exam/s required within a period of 18 Months counted from the end of the calendar month when you first attempted an examination.

ATPL - normally valid for 7 years from the last validity date of an IR entered in the licence or, in the case of helicopters, a helicopter's type rating entered in your licence.

CAA ORS4 1410 makes provision for extending to 23:59 on 22 November 2020 the time periods for:

The 6 month period between commencement of the type rating training course and passing the skill test.

The 6 month time period between the pass of the skill test and the application for the issue of the class or type rating.

Where the time period expires between 16 March 2020 and 31 October 2020 inclusive.

CAA ORS4 1410 makes provision for extending to 23:59 on 22 November 2020 the time periods for:

Language Proficiency

Multi-Crew Co-operation (A and H)

ATP Modular Course - Helicopters

Night Rating

Mountain Rating

En Route Instrument Rating (EIR)

Instructor Rating

Where the time period expires between 16 March 2020 and 31 October 2020 inclusive.

You should confirm with your ATO or DTO any extension to your TK Exam, Class or Type rating periods.

Applicants for a licence, rating or certificate must have received any additional training deemed necessary by their ATO or DTO before they can benefit from an extension.

You ATO or DTO should ensure that your training records are updated as necessary.

Other than any AOPA advisory note, CAA ORS4 1413 or 1414 is the source of information for this checking tool.

All Pilots should be aware of HM Government's current position on "recreational" flying prior to any flights.

NOTE: You cannot fly an EASA Aircraft on a National Pilot Licence.

United Kingdom Flight Crew Licence means:

National Private Pilot's Licence (NPPL) (A & H)

Private Pilot's Licence (PPL) (A, H, Gyroplanes, Microlights, Balloons & Airships)

Commercial Pilot's Licence (CPL) (A, H, Gyroplanes & Balloons)

Airline Transport Pilot's Licence (A & H)

Single Pilot:

Non-complex and non-high performance Aeroplane

Non-complex and non-high performance TMG

Non-complex and non-high performance SLMG

Helicopter

any single engine gyroplane

any balloon or airship

Your Class or Type Rating is valid after 16 March 2020.

Your Class and/or Type Rating can then be extended until 23:59 on 22 November 2020.

Before your Class or Type rating validity is extended:

You must have received a refresher briefing from a CRI or FI applicable to the class or type.

The briefing can be conducted remotely by Audio-visual link, telephone or in person while maintaining social distancing.

The briefing shall cover theoretical knowledge and flight safety subjects.

Upon completion of the briefing the extension must be confirmed and recorded by an FE, CRE or Revalidation Examiner or an Instructor with Part-FCL 945 privileges.

Your IR or IMC is valid after the16 March 2020.

Your IR or IMC Rating can then be extended until 23:59 on 22 November 2020

Before your IR or IMC rating validity is extended:

You must have received a refresher briefing from a CRI or FI applicable to the class or type.

The briefing can be conducted remotely by Audio-visual link, telephone or in person while maintaining social distancing.

The briefing shall cover theoretical knowledge and flight safety subjects.

Upon completion of the briefing the extension must be confirmed and recorded by an FE, CRE or Revalidation Examiner or an Instructor with Part-FCL 945 privileges.

Your Part-FCL Medical must be valid after 16 March 2020 unless you have made a Pilot Medical Declaration (PMD).

Your Part-MED certificate expiry can be extended until 23:59 on 22 November 2020

You must not have experienced a reduction in medical fitness.

If you hold a Part-MED certificate, to demonstrate compliance with Part-MED you should carry your expired certificate and a copy of ORS4 No.1408 with your licence.

Your Instructor or Examiner privileges are valid after 16 March 2020.

Your Instructor or Examiner privileges can then be extended until 23:59 on 22 November 2020.

Before your privileges are extended:

You must have received an appropriate briefing from an appropriately qualified Instructor or Examiner with the relevant privileges or from a training organisation approved to conduct Refresher Training appropriate to the qualifications being extended.

Upon completion of the briefing your licence/certificate shall be endorsed.

The confirmation of the briefing is to be recorded in your logbook by one of the following methods:

(i) The instructor/examiner will confirm by electronic means that the briefing has taken place and this confirmation is to be printed and affixed to your logbook; or,

(ii) the instructor/examiner will confirm by letter and this confirmation is to be printed and affixed to your logbook; or,

(iii) the instructor/examiner will make an entry in your logbook; and,

(iv) a printed copy of ORS4 No 1414 or 1415 is to be carried as part of your licence.

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